How to Apply for a Post-Graduation Work Permit (PGWP) Step-by-Step Guide

Graduating from a Designated Learning Institution (DLI) in Canada is an exciting milestone, but what comes next? If you want to stay and work in Canada after your studies, the Post-Graduation Work Permit (PGWP) is one of the best options. It allows eligible graduates to gain valuable work experience, which can also help in securing permanent residency (PR) later.

In this guide, we'll walk you through everything you need to know about applying for a PGWP, from eligibility to step-by-step instructions on submitting your application.

What is a Post-Graduation Work Permit (PGWP)?

A Post-Graduation Work Permit (PGWP) is an open work permit that allows graduates of eligible Canadian institutions to work for any employer in Canada without a job offer. Depending on the length of your study program, your PGWP can be valid for up to three years.

One of the biggest advantages of a PGWP is that it provides Canadian work experience, which is crucial when applying for permanent residency through programs like Express Entry (CEC).

Who is Eligible for a PGWP?

Not every graduate qualifies for a Post-Graduation Work Permit. To be eligible, you must:

• Have completed a full-time program at a Designated Learning Institution (DLI) in Canada in an eligible field of study: Note that not all programs are eligible for a PGWP. For instance, non-degree programs or certain fields of study may not qualify, especially if the program was not at the bachelor’s, master’s, or PhD level.

• Have studied for at least eight months

• Apply within 180 days (six months) of receiving your final grades

• Have language test results with an eligible CLB score

• Have a valid study permit when applying (or had one within the last 180 days) and complied with its conditions.

You cannot apply for a PGWP if:

• You studied for less than eight months

• You received a scholarship from Global Affairs Canada

• You completed a distance learning program from outside Canada

• You had a previous PGWP
  

Required Documents for a PGWP Application

Before starting your application, gather the following documents:

• Final Transcript: This confirms you completed your program.

• Completion Letter from Your School: This letter states that you have met all graduation requirements.

• Study Permit (if still valid): You must apply within 180 days of your study permit expiring. If your permit is no longer valid, you may still apply during the 90-day restoration period or provide other valid proof of status, such as a visitor record.

• Passport: Ensure it is valid for at least as long as your PGWP duration.
  

Step-by-Step Guide to Applying for a PGWP

Step 1: Determine Your Application Method

You can apply for a PGWP:

• Online (recommended): Through the IRCC website for faster processing.

• On Paper: This method takes longer and is only for those who require special accommodations.

For most applicants, the online application is faster and more convenient.

Step 2: Create an IRCC Account

• Go to the IRCC website and create an account.

• Select Apply for a PGWP under the "Work Permit" category.

Step 3: Complete the Eligibility Questions

At the start of your application, you’ll answer a series of questions. Based on your responses, you’ll receive a personalized checklist of required documents. Ensure all details are accurate.

Step 4: Pay the Required Fees

You’ll need to pay processing fees, which typically include:

• Open work permit holder fee

• Work permit processing fee

• Language proficiency tests

Other Possible Fees: Depending on your situation, you may also need to pay for:

• Medical exams (recommended if you plan to work in certain jobs or have lived in specific countries): A medical exam can help avoid work restrictions on your PGWP, especially if you want to work in healthcare, childcare, or other public-facing roles.

• Police certificates (if requested)

• Biometrics Fee

Step 5: Apply

Through the IRCC account, you can:

• Pay application fees

• Upload necessary documents

• Submit your application

• Track your application status
  

Alternative: Submitting a Paper Application

In some cases, you may need to apply on paper instead of online. This option is available if:

• You have a disability that prevents you from applying online.

• There is a technical issue with the online application system.

How to Apply on Paper:

• If applying from within Canada: Follow the instructions for paper applications submitted within Canada.

• If applying from outside Canada: Use the guide for paper applications submitted from outside Canada.

What to Do If Your PGWP Is Refused

If your PGWP application is refused, don’t panic. Here are your options:

1. Reapply: If the refusal was due to missing documents or minor errors, and you're still within 180 days of finishing your studies, you can correct the issues and submit a new PGWP application.

2. Apply for a Different Work Permit: If ineligible, consider options like the Employer-Specific Work Permit.

3. Change Your Status: If you need more time, apply for a visitor record to stay in Canada legally.

4. Seek Immigration Advice: Contact InfoPlace Canada for guidance on the best course of action.

   
   

How Long is a PGWP Valid?

The validity of your Post-Graduation Work Permit (PGWP) depends on the length of your study program. If your program was between 8 months and 2 years, your PGWP will be valid for the same duration as your studies, while programs lasting 2 years or more qualify for a 3-year PGWP. 

However, if your passport expires before your PGWP's full duration, you will need to extend your PGWP after renewing your passport.

Can You Extend a PGWP?

Post-Graduation Work Permits (PGWP) cannot be renewed, as they are a one-time opportunity for international students who graduate from a PGWP-eligible program at a designated learning institution. However, if you did not receive the full PGWP duration due to your passport expiring, you can apply for an extension once you renew your passport, including a letter of explanation with your application. 

If you are applying for permanent residence through Express Entry and have received an ITA, submitted a full application, and have an Acknowledgment of Receipt (AOR), you may qualify for a bridging open work permit if you have valid status and you are currently in Canada while waiting for a decision. For more details on extending or renewing your PGWP, visit InfoPlace Canada for expert guidance.

How Long Does It Take to Process a PGWP?

The processing time for a Post-Graduation Work Permit (PGWP) depends on several factors, including the method of application and the volume of applications being processed by Immigration, Refugees and Citizenship Canada (IRCC).

• Online Applications: Typically processed within 80 to 180 days.

• Paper Applications: These may take longer due to mailing and manual processing.

• Outside Canada Applications: If you apply from outside Canada, processing times vary by country, so it's best to check the IRCC website for updates.

To avoid delays, ensure that your application is complete, includes all required documents, and is submitted before your study permit expires.

Can You Work While Waiting for Your PGWP?

Yes, but under specific conditions. You can work full-time while waiting for your PGWP only if:

1. You had a valid study permit when you applied.

2. You completed your program at a designated learning institution (DLI).

3. You were eligible to work off-campus while studying.

4. You applied for a PGWP before your study permit expired.

If you meet these conditions, you will typically receive an interim work authorization letter that allows you to work while your application is being processed. However, if you did not apply before your study permit expired, you cannot work until the PGWP is approved.

Common Reasons for PGWP Refusals and How to Avoid Them

A PGWP application may be refused for several reasons, including:

1. Applying Too Late: You must apply within 180 days after receiving your official completion letter or transcript. If you miss this deadline, your application will be rejected.

Solution: Apply as soon as you receive confirmation that you completed your studies.

2. Not Studying at a PGWP-Eligible Program: While studying at a Designated Learning Institution (DLI) is necessary, not all programs offered by DLIs are eligible for a PGWP. Some institutions may only offer PGWP eligibility for specific programs or courses, so it's important to confirm that your program qualifies before applying.

Solution: Check IRCC’s list of DLIs before enrolling in a program and visit InfoPlace Canada to learn what to do if you choose a DLI that is not PGWP eligible.

3. Taking Unauthorized Study Breaks: If you had an extended break (beyond the permitted time), IRCC may reject your application.

Solution: Ensure your program follows IRCC study permit conditions.

4. Program Length Is Less Than 8 Months: A PGWP is only available for programs lasting at least 8 months.

Solution: If your program was shorter, consider enrolling in another eligible program to qualify.

5. Submitting Incomplete Applications: Missing documents, incorrect forms, or failure to pay the correct fees can lead to rejection.

Solution: Double-check all forms, submit a complete set of documents, and ensure payment is accurate.

What to Do If Your PGWP Is Refused

If your PGWP application is refused, you have a few options:

1. Check the Refusal Letter: IRCC will provide a reason for the rejection. Carefully review this to understand what went wrong.

2. Apply for Reconsideration: If you believe your application was refused in error, you can request reconsideration by writing to IRCC. However, this does not guarantee approval.

3. Submit a New Application: If your initial application was incomplete or had errors, you may correct the issues and reapply if you are still within the 180-day eligibility window.

4. Change Your Status: If you are still in Canada, you can apply for a visitor visa to remain legally while exploring other immigration options.

5. Seek Legal Advice: If you are unsure of your next steps, consulting an immigration lawyer or consultant can help you assess your options.

Conclusion

Applying for a Post-Graduation Work Permit (PGWP) is a crucial step for international graduates who want to live and work in Canada. By carefully following the step-by-step process, gathering the correct documents, and applying on time, you can maximize your chances of getting approved.

If you need personalized help with your PGWP application, work permits, or permanent residency options, InfoPlace Canada is here to assist you. Contact us today to get started on your journey!